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What is a weekly planner and how to use it?

What is commonly called a weekly planner is a table or diary that groups the days of the week to organize activities. It is mainly used in the professional environment, but it is also used in the educational environment and in private life. In this article, we will explain to you what it is, why it is useful and above all how to use it.

What is a weekly planner?

A weekly planner is a planning tool that allows you to write down everything you have to do hour by hour. As its name suggests, it gives an overview of its activities over a week . There are other types of calendars that display activities day by day or month by month. The weekly planner or weekly agenda is the format that allows you to offer a global and effective overview depending on the time and day of the week. It comes in several forms. It can be a large board hung on the wall, a paper diary or a digital diary.

Why is the weekly planner useful?

The weekly planner is an essential daily tool for several reasons.

To be better organized

We are not all lucky enough to have an elephant's memory. For most of us, if we don't write down what we need to do, there's a good chance we'll forget it. However, on a weekly diary, it is possible to write absolutely everything:

  • Professional tasks to do
  • Daily tasks
  • Professional and personal meetings
  • Meals
  • Sports sessions
  • Hobbies
  • The holidays
  • Reminders
  • Goals…

The weekly planner offers both the possibility of quickly seeing what we have to do, but also our availability. At a glance, you will be able to know if you can enter other tasks or other appointments.

To save time

When you plan your tasks, you save time. In fact, experts in personal and professional organization estimate that you can save 10 hours per week, which represents a lot of time. These 10 hours saved can allow you to be more productive or have more free time, or even both.

How do you use a weekly planner?

Organization is an art and it is best to listen to the advice of experts in the field.

Only have one weekly

Unless it is a weekly planner which is used to manage the activities of a company in general or to manage the activities of a team of employees, it is recommended to use only one single diary to write down everything you have to do by mixing professional and personal activities. You will thus have better visibility on your schedule .

Use a color code

If you have the opportunity to do so, this is very practical advice that increases the visibility and clarity of your schedule. You can either use different pen colors or you can use highlighters. This is useful for clearly separating your professional life from your personal life.

Write down absolutely everything!

Even what seems insignificant to you like the lunch break or food shopping for example. This will allow you to be even more organized and limit wasted time.

Very quickly, with a weekly planner , you save time and productivity, provided you know how to use it.